Does Quoto send quotes on its own?
No. It prepares the draft and queues it for review. Sending happens after a person on your team approves it.
Use case · Quoto by Talykon
From the email request to the approved PDF quote.
A customer emails asking for an offer. Quoto by Talykon reads the request, identifies products and quantities, applies your price list and prepares the PDF draft. A person reviews and approves: only then does the quote go out.
In short
Quoto by Talykon is Talykon's quoting software (Talykon is the software brand of OMNIA PROGETTI SRL). It takes the email request, extracts the data, applies price list and sales rules, generates the PDF and hands it to someone on your team for review.
How it works, step by step
- 1
The request arrives
The customer email enters the flow, attachments included: specification PDFs, a photo of a price list, an Excel file with part numbers.
- 2
Data gets extracted
Quoto identifies the customer, the requested products, quantities and notes. When something is unclear it flags it instead of inventing it.
- 3
Price list and rules apply
Customer discounts, order minimums, markups, variants, extra services: your company's sales rules stay yours.
- 4
The PDF draft appears
The document comes out with your layout, in the customer's language, with line items, prices, lead times and terms.
- 5
A person approves
The salesperson reads it, adjusts a price if needed and sends. No quote leaves automatically without approval.
What changes in practice
Today, by handWith Quoto by Talykon
Time per draft
Tens of minutes spent finding codes, prices and copy-pasting.Draft ready in about 30 seconds, plus review time.Cost per offer
€10-15 of sales time for every quote.€3-6 per quote, human review included.Pricing mistakes
Outdated prices and discounts applied from memory.Under 1% deviation: the price list is a single source.History
Quotes scattered across folders, email and local files.Everything in the CRM, with versions and deal status.Who it fits best
- Manufacturing and plant-engineering SMEs with complex price lists
- Teams receiving email requests with technical attachments
- Companies producing 10-20 offers a month or more
- Small sales teams where the seller writes the quote
- Businesses serving foreign customers who need multilingual PDFs
The person stays in control
The agent prepares, it does not decide. Every draft is editable, every price is traceable and no document reaches a customer without approval from someone on your team. That is what makes automation acceptable inside a sales process.
Frequently asked questions
Do we need to rebuild our price list?
No. We import what you have: Excel, CSV, PDF or a photo of a printed price list. Your sales rules stay yours.
What if the request is incomplete?
Quoto flags the uncertain points to the salesperson instead of filling them in: missing quantity, ambiguous code, variant not in the price list.
How long does it take to start?
We start from your company's real requests and quotes: data load, a field test, then progressive automation.
Who builds Quoto?
Quoto is a proprietary product by Talykon, the software brand of OMNIA PROGETTI SRL, based in Terranuova Bracciolini, province of Arezzo, Italy.
Test it on your data
Bring us a real request, we'll show you the quote.
A single request email and an extract of your price list are enough to show you the PDF draft Quoto would produce.